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December 2016 Texas Medicaid Provider Procedures Manual

Children’s Services Handbook : 2 Medicaid Children’s Services Comprehensive Care Program (CCP) : 2.2 Managed Care Organization (MCO) Clients Who Transition to Medicaid Fee-For-Service (FFS) : 2.2.2 Documentation Requirements
2.2.2
Documentation Requirements
All of the requests to transfer the authorizations from the MCO to FFS must include:
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A copy of the previously approved authorization letter.
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All of the documentation that was sent in the original authorization request, including any physician orders that were used to determine the start of care. TMHP will accept the physician orders as the required documentation for the requested services.
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The completed CCP prior authorization form, Special Medical Prior Authorization (SMPA) form, Home Health Plan of Care, or Texas Medicaid Physical, Occupational, or Speech Therapy (PT, OT, ST) Prior Authorization Form, whichever is applicable for the requested service. The form must include the dates of service and quantities that are being requested from TMHP, which must match the dates of service and quantities that were approved in the original authorization.
Note:
It is not necessary to obtain signatures or dates on the forms listed above when submitted to TMHP for the purpose of transferring an authorization from an MCO to FFS Medicaid.
Authorizations for services transferred from an MCO to FFS Medicaid are subject to retrospective review.
TMHP will verify the client’s eligibility, the dates of service, and the quantities requested.
TMHP will process reimbursement claims as follows:
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Claims for services that were rendered before the date on which the transfer request was received will be denied as a late submission, and the provider will be notified of their administrative appeal rights through the Health and Human Services Commission (HHSC).
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Claims for services that were rendered on or after the date of receipt use the required information from the transferred authorization and will be processed as if the request was received in a timely manner.
If a request to transfer an MCO authorization is submitted after the end date of the MCO authorization or the provider does not have an authorization letter from the MCO, TMHP will process the request to transfer the authorization based on established TMHP authorization submission guidelines for CCP services, PDN, OT, PT, and ST.
All new requests for rendered services must meet the documentation requirements.
Texas Medicaid & Healthcare Partnership
CPT only copyright 2014 American Medical Association. All rights reserved.