IMPORTANT: TMHP is not currently accepting EVV Proprietary System Request Forms or requests to use an EVV proprietary system. Please refer to the article titled “EVV Proprietary Systems: New Approval Process Coming Soon,” which was posted on May 6, 2020. This page will be updated when new requests are allowed.
An EVV proprietary system is an HHSC-approved EVV system that a program provider or financial management services agency (FMSA) may opt to use, instead of an EVV vendor system from the state vendor pool, that:
- Is purchased or developed by the program provider or FMSA;
- Is used to exchange EVV information with the EVV Aggregator;
- Complies with the requirements of Texas Government Code §531.024172; and
- Complies with all HHSC EVV standards, rules and reporting requirements.
An EVV proprietary system operator (PSO) is a program provider or FMSA that selects to use an EVV system to meet HHSC EVV requirements and completes the EVV Proprietary System Request Form to initiate the proprietary system onboarding process.
There are two options for program providers and FMSAs to comply with the requirement to use an EVV system. Click here to open the EVV Proprietary System Infographic.
Option 1: State EVV Vendor Pool
Program providers and FMSAs can choose to use an EVV vendor system from the state EVV vendor pool, managed by the Texas Medicaid & Healthcare Partnership (TMHP). TMHP contracts with EVV vendors to provide EVV systems to program providers and FMSAs at no cost to the user. Information about each vendor is available on the EVV Vendors page of this website.
Once a vendor is selected, program providers and FMSAs can begin the onboarding process by completing and submitting an EVV Provider Onboarding Form. Onboarding forms are available on each EVV vendor’s website.
Option 2: EVV Proprietary System
Program providers and FMSAs may choose to seek HHSC approval to use an EVV proprietary system. Proprietary systems must meet the requirements as listed in the HHSC Electronic Visit Verification Proprietary Systems Policy and must follow all HHSC EVV policy requirements.
Program providers or FMSAs will be responsible for their EVV proprietary system meeting all provisions of state and federal laws, rules, regulations, policies, and guidelines, including the requirements of Section 531.024172(g) of the Texas Government Code and all other EVV requirements.
Vendors and program providers/FMSAs should use the EVV Data Transfer Guide to transfer data between vendors, vendors and PSOs, and PSOs and PSOs.