Beginning December 9, 2021, demographic validations across Preadmission Screening and Resident Review (PASRR) forms in the Long-term Care Online Portal will be enhanced. The following forms will have standardized demographic validations:
- PASRR Level 1 (PL1) Screening Form
- PASRR Evaluation (PE)
- PASRR Comprehensive Service Plan (PCSP)
Upon submission or update of a PL1, PE, or PCSP with a Medicaid ID found in the TMHP Claims Management System (CMS) database, demographic validations will include all of the following:
- The first four letters of a person’s last name instead of only the first two letters
- Social Security number, if provided
- Date of birth
If the data entered into one or more of the above fields differs from the data in the TMHP CMS database, the user will see an error message alerting them to the incorrect information. Until the correct information is entered, the form or meeting cannot be submitted.
The function for creating a manual alert to conduct a PL1 will also be enhanced to validate the first four letters of a person’s last name instead of only the first two letters. An alert will not be created without correcting the demographic information.
These validation enhancements will improve data quality by standardizing demographic information and ensuring consistent information. In addition, sequencing and searchability issues arising from mismatched or incomplete information across a person’s PASRR forms will be less likely. Also, the new validation error message will let the provider know which specific field has incorrect information when submitting a PASRR form or meeting.
PE Form Enhancement
Additionally, the B0500 field of the PE form is being updated to add a new option. “Habilitation Coordination,” beginning December 9, 2021. It will be auto-selected by the system when the PE is positive for ID and/or DD, and the information will be automatically carried over to the PCSP form.
Note: The Long-term Care Online Portal will be unavailable for users beginning Friday, December 10, 2021, at 7 p.m. through Sunday, December 12, 2021, at 11:59 p.m.